Reporting Requirements to the North Dakota Department of Health (NDDoH)

There are several mandatory reportable conditions in North Dakota (North Dakota Administrative Code 33-06, North Dakota Century Code 23-07). This means that health care providers are required by law to report cases to the North Dakota Department of Health (NDDoH).

The following conditions are IMMEDIATELY reportable to NDDoH:

  • Hepatitis A
  • Hepatitis B, acute
  • Pregnancy in a HIV positive individual
  • Pregnancy in a Hepatitis B positive individual
  • Tuberculosis, active

The following conditions are to be reported within 7 DAYS OF DIAGNOSIS:

  • Chlamydia
  • Gonorrhea
  • Hepatitis B, chronic
  • Hepatitis C
  • HIV/AIDS
    • All CD4+ Counts and All HIV Viral Load Tests
  • Syphilis
  • Tuberculosis, latent

Who must report?

Health care providers who make a diagnosis of any of the conditions listed above are required to report to NDDoH. In addition to health care providers, other mandatory reporters include:

  • All physicians and other health care providers administering screening, diagnostic, or therapeutic services.
  • Hospitals, including those providing inpatient or outpatient services, or both.
  • Health care facilities, including basic care facilities and mobile units, providing screening, diagnostic, or therapeutic services.
  • Teachers must report suspected cases. Whenever any school principal or teacher in any private, public, or parochial school has reason to suspect that any pupil is suffering from or has been exposed to any communicable condition, such principal or teacher shall report that student to NDDoH
  • All medical diagnostic laboratories are required to report any laboratory test result (serological, culture, etc.) which may be interpreted as indicative of any of the reportable conditions to the state department of health. Test results from specimens sent by in-state laboratories to out-of-state laboratories are also required to be reported.

What information does the NDDoH need?

Information required for a disease report includes but is not limited to the following:

  • Patient Demographics: Name, Address, Telephone Number, Date of Birth, Race/Ethnicity, Gender, Country of Birth.
  • Clinical InformationLaboratory Tests Performed, Results of Laboratory Tests, Results of Physical Examination, Symptoms, Onset Date of Symptoms, Pregnancy Status, Treatment
  • Risk History: Risk Factors for Disease, Travel History, Close Contacts/Sexual Partners Requiring Additional Follow-Up for Testing/Examination
  • Physician/Facility Information: Diagnosing Physician, Diagnosing Facility, Physician Phone Number, Testing Laboratory, Reporter, and Reporter Phone Number.

How can you report?

By doing one of the following, you are making a report to NDDoH of a condition:

Ongoing Follow-Up for Case Management

NDDoH may contact health care providers for additional information on patients with reportable conditions. Some of the additional information requested may include ongoing treatment, treatment completion dates, ongoing clinical status, long term sequelae, etc.

Case Definitions of Reportable Conditions

NDDoH uses the case definitions outlined by the Centers for Disease Control and Prevention (CDC) and the Council of State and Territorial Epidemiologists (CSTE) as a standard for a disease report. Case definitions enable public health to classify and count cases consistently across reporting jurisdictions, and should not be used by healthcare providers to determine how to meet an individual patient’s health needs.

Risk Assessment

Take an HIV/STD/viral hepatitis risk assessment survey.